Check before contracting
Identify product, origin, exporter and the relevant controlling entity. Acceptance depends on applicable categories and rules. An overseas certificate is not automatically sufficient for EU organic marketing.
Roles and COI workflow
Allocate importer, first-consignee and documentation responsibilities. Certificates of inspection and transport information must agree. TRACES handling needs correct roles and timing for the actual consignment.
Receipt and discrepancies
Compare products, quantities, identifiers, packaging and approved documents. Unloading pressure must not override discrepancy handling. Release decisions require an evidence trail.
What the project produces
The agreed scope includes a requirements map, prioritised actions, responsibilities, operating records and a readiness review. Deliverables are agreed before implementation. Existing documents are reviewed for usefulness rather than replaced automatically.
Evidence before the review
Prepare process descriptions, supplier records, traceability information and any open findings. Do not send sensitive files through the public contact form. The first enquiry should describe the operation; detailed document exchange is agreed separately.
Legal reference points
MRiRW — EU rules · MRiRW — prawo krajowe. Check the version applicable to your actual activities.
Frequently asked questions
Does QAP issue certificates?
No. Certification decisions belong to the relevant authorised bodies.
What is needed to start?
Products, activities, sites, current records and your target date.
Can we work remotely?
Document work can be remote. Site-review needs depend on scope.
Does a template prove compliance?
No. Records and actual practices must support implementation.
Is certification guaranteed?
No. Assessment evidence and the certification body determine the outcome.
How is the advisory fee calculated?
Individually, based on scope, sites, available evidence and timeline.